*Job Description:*

Job Title: Export Documentation Executive – Freight Forwarding Department: Operations / Export Documentation Reports To: Export Manager / Operations Head Job Summary: Responsible For Preparing, Managing, And Coordinating All Export-Related Documentation For International Shipments In Compliance With Shipping Regulations, Customer Requirements, And Internal Policies. Works Closely With Operations, Sales, And Shipping Lines/Airlines To Ensure Timely And Accurate Processing Of Export Shipments.

*Job Responsibilities:*

Key Responsibilities:

1. Documentation Preparation

Prepare Export Shipping Documents Such As:

Commercial Invoice

Packing List

Bill Of Lading / Air Waybill

Certificate Of Origin

Shipper’s Letter Of Instruction (Sli)

Export Declaration (If Applicable)

Ensure Accuracy And Compliance With Client Instructions, International Trade Regulations, And Incoterms.

2. Coordination & Communication

Liaise With Clients, Overseas Agents, Shipping Lines, Airlines, Transporters, And Customs Brokers.

Communicate Shipment Details To All Relevant Parties To Avoid Delays.

Coordinate With The Operations Team To Ensure Cargo Readiness And Vessel/Flight Booking Confirmation.

3. Regulatory Compliance

Ensure All Documents Comply With Customs Regulations, Export Control Laws, And International Trade Practices.

Keep Updated On Changes In Export Regulations, Hs Codes, And Documentation Requirements.

4. Tracking & Follow-Up

Monitor Shipment Progress Until Delivery.

Maintain Records For Each Shipment In The Company’s System.

Follow Up With Shipping Lines Or Airlines For Issuance Of The Final Bill Of Lading Or Air Waybill.

5. Reporting & Record-Keeping

Maintain Up-To-Date Shipment Files And Documentation Archives.

Generate Weekly Or Monthly Reports For Management.

Skills & Competencies:

Strong Knowledge Of Export Documentation And Freight Forwarding Processes.

Familiarity With Incoterms, Hs Codes, And International Trade Compliance.

Good Communication Skills (Written & Verbal).

Attention To Detail And Accuracy In Documentation.

Ability To Multitask And Work Under Tight Deadlines.

Proficiency In Ms Office And Freight Forwarding Software.

*Job Note:*

Qualifications & Experience:

Bachelor’s Degree In Logistics, International Business, Or Related Field (Preferred).

2–4 Years Of Experience In Export Documentation Within The Freight Forwarding Industry.

Knowledge Of Shipping Line/Airline Documentation Portals Is An Advantage.

Salary Based On Interview. 

*Company Info*